When and how do I close my IACUC protocol?
An IACUC protocol must be closed when all research and/or teaching activities involving animals have concluded. The Principal Investigator is responsible for informing the IACUC of the study status and closing the protocol prior to the protocol’s expiration date.
Please note, once a proto...
Do I need to fill out a Health History Evaluation and Vaccination History Form?
All SIUE faculty, staff, and students who have, or plan to have, regular contact with live vertebrate laboratory or wild animals, must complete a medical history evaluation, including immunization history.
The majority of Part A should be filled out by your physician after they have revie...
How can I report animal welfare concerns?
SIUE is committed to protecting the welfare of animals used in instruction and scholarly activities. All personnel are encouraged to report concerns to SIUE’s Institutional Animal Care and Use Committee (IACUC).
Animal welfare concerns may be reported by:
Phone (618-650-3010)...
Do I need to submit a close request for my approved IRB protocol?
A PI must submit a close request to the IRB upon completion or termination of a human subject's research project. This includes any analysis of data that contains identifiable information or identifiable biospecimens. The close request must be submitted via Kuali before the protocol expires. ...
Can I renew my IACUC protocol after three years?
Per the OLAW Assurance, protocols cannot be renewed after the three-year approval period.
Our Assurance states:
Protocols are approved for a maximum of 36 months. That is, all protocols expire no later than the three-year anniversary of the initial IACUC review.
If activities...
When collaborating with researchers that are not affiliated with SIUE, do I still need to submit a protocol to the SIUE IRB?
Yes. If a SIUE faculty or student is an investigator in the study, then a protocol must be submitted to the SIUE IRB. What type of review to request from the IRB will depend on the details of the project. Please see our Collaborative/Multi-Site Research Guidance for more information.
Is my project a Nursing Quality Improvement Project (QIP)?
A quality improvement porject (QIP) involves systematic, data-guided initiatives or processes designed to improve clinical care, patient safety, health care options, services and programs.
Under the federal regulations, research is defined as “a systematic investigation, includ...
What should I include in a research study recruitment advertisement?
If you will be using advertisements, such as posters or flyers, to recruit potential participants to your research study, the following must be included:
Name of PI and SIUE affiliation
PI’s contact information
The title of the study
Clear statement that this is researc...
When is the deadline to submit a Full Application for Biohazardous Material Use for IBC review?
The deadline to submit an application to the IBC is 2 weeks before the second Tuesday of the month in which you would like for it to be considered.
What type of information will the IBC require in my Full Application?
The IBC needs to confirm that, as project director, you have a firm grasp of the potential hazards associated with your research and a concrete plan for mitigating those hazards for project personnel, other lab workers, and individuals who may come in contact with the laboratory space or the material...
When do I need to fill out a holding protocol?
A holding protocol is appropriate in the following situations:
Animals ordered without an active approved protocol;
Animals originiating from an inactive, suspended, or terminated protocol;
Animals on a protoocl under investigation for potential issues of non-compliance when...
What is a reportable event?
A reportable event is any event that the SIUE IRB determines is an unanticipated problem involving risks to subjects or other serious or continuing noncompliance with the federal regulations or IRB requirements.
The Office of Human Research Protections (OHRP) considers unanticipated problems, to incl...
What is a reportable event?
According to the Public Health Service (PHS) a reportable event includes conditions that jeopardize the health or well-being of animals, including natural disasters, accidents, and mechanical failures, resulting in actual harm or death to animals.
The Office of Laboratory Animal Welfare (O...
Does my drone need Remote ID?
Yes, all drone pilots that are required to register their drone with the FAA must operate under the Remote Identification (ID) rule by operating:
A standard Remote ID Drone – a drone produced with built-in Remote ID broadcast capabilities; or
A Drone with Remote ID Broadcast Module – a d...
Should I submit a protocol if I will be using Invertebrates only?
Yes. Please submit a protocol in Kuali Research and select “Exempt” for the type of protocol you are submitting. The protocol should be submitted and approved BEFORE beginning your project/study.
You may also need IBC approval. Please visit SIUE Biosafety to see if a Biohazard...
Should I submit a protocol if I will be using animal tissue, internal organs, eggs, embryos, fetuses, etc. that were obtained commercially or as a byproduct of another research protocol?
Yes. Please submit a protocol in Kuali Research and select “Exempt” for the type of protocol you are submitting. The protocol should be submitted and approved BEFORE beginning your project/study.
You may also need IBC approval. Please visit SIUE Biosafety to see if a Biohazard...
Should I submit a protocol if I will be conducting a non-intrusive field study?
Yes. Please submit a protocol in Kuali Research and select “Exempt” for the type of protocol you are submitting. The protocol should be submitted and approved BEFORE beginning your project/study.
If there are questions about the type of protocol, and to facilitate a more effic...
How long does IACUC approval take?
IACUC determination may take multiple weeks including all requested revisions. The following timelines are provided as an estimate, but please note, it is impossible to determine how long a review will take:
Exempt review 1-3 weeks
Designated Member review 3-6 weeks
Full Board review 4-8...
Do I need to fill out a Waiver & Release of Liability, & Covenant Not to Sue?
If you will be conducting animal research/observation in the field (not in the lab at SIUE) you must sign and submit the Waiver & Release of Liability, & Covenant Not to Sue form to the Graduate School before you begin your study.
This form can be found on our website here.
Do I need to fill out and submit a protocol if the project falls into an exempt category of review?
Yes, if your project falls into one of these exempt categories:
Using invertebrates only,
Using whole dead animals that were never alive when brought to campus,
Using internal animal tissue, internal organs, eggs, embryos, fetuses, etc. that were obtained commercially or as a...
Can I fly a drone on campus?
After getting approval - sure! Anyone who wants to fly a drone on campus for work or fun, or off-campus for University business, must first submit an application and receive approval.
You can find the application and other requirements on our website here. Once you receive approval, you can fly...
Which drones must be registered with the FAA?
Nearly all drones must be registered. Only those drones that weigh .55 pounds or less (less than 250 grams) and are flown under the Exception for Limited Recreational Operations do not require registration. Drones over .55 pounds that are registered under the Exception for Limited Recreation Operatio...
Where on campus can I fly a drone for recreational activities not associated with SIUE business?
The use of UAS on or in University owned, rented or leased property and buildings by any person for recreational or hobby purposes is restricted to the model airplane field. Individuals operating UAS’s on the model airplane field must adhere strictly to FAA regulations covering recreational or...
Is a license/certification required to fly a drone for University-related activities or business?
Yes. Flying for University-related activities or business requires the drone be flown under the FAA’s Small UAS Rule (Part 107). A person operating a small UAS must either hold a remote pilot certificate with a small UAS rating or be under the direct supervision of a person who does hold a remo...
How long does it take to receive approval to fly a drone?
Because flight applications have to move through several approval steps, we ask applicants to allow two weeks to review and process the online applications.
Please note: If the application is not filled out completely and fields are left blank, the review process can take longer. If there are q...
Do I need a license to fly recreationally at SIUE?
The FAA requires all recreational drone users to take and pass The Recreational UAS Safety Test (TRUST) before being allowed to fly their drone. TRUST is a free online training program. Under 49 U.S.C. §44809, proof of test passage must be made available to the FAA or law enforcement upon reques...
Are indoor flights allowed on campus?
Indoor flights may only occur in the mezzanine areas of the First Community Arena. Indoor flights must be scheduled with the Manager of Sports Facilities, Eric Crist, via email at [email protected]. Submit an application by clicking here. You will need to upload a confirmation...
What does a department chair need to know about the Graduate School?
There are many ways in which a department chair may interact with the Graduate School. See this document for key points of interaction and resources.
How does the NIH Data Management & Sharing Policy affect my work with human subjects?
In an effort to promote the sharing of scientific data, NIH has issued the Data Management and Sharing policy (effective January 25, 2023). A key part of responsible data sharing practices is protecting the privacy of research participants. NIH has developed Principles and Best Practices for Protecti...
How do I navigate between my proposal and other modules in Kuali Research?
You can navigate between proposals, negotiations, sub-awards, and awards using Medusa. See this video explanation.
Who are the contacts for each campus?
Carbondale Campus: Pre-Award Manager, Pre-Award Proposal Services
Edwardsville Campus: Director of Grant Development
School of Medicine: [email protected]
When is a project regulated by the FDA?
A project is FDA-regulated if data will be sent to the FDA OR if any of the following are part of the project:
approved drug, device, biologic, or humanitarian use device (HUD)
investigational new drug (IND) exempt (drug, biologic)
investigational device evaluation
inv...
What is the timeline for subaward completion?
If the proposal is awarded, the relevant campus sponsored projects office will review and negotiate, as needed, the subaward on behalf of the University. Depending on the complexity (compliance matters, export control, intellectual property, etc.), award negotiations can be len...
What is the timeline for proposal review?
Involve the relevant sponsored projects office early in the process. Their trained staff will ensure the work being done at the University meets the federal agency and University requirements.
SIUC: The standard proposal deadlines and requirements must be followed. See https:/...
What if my project includes human subjects, animals, or biohazardous materials?
If the project includes use of human subjects, animals, or biohazardous materials and that portion is proposed to be conducted on a campus, university approvals will be required. To ensure no surprises or difficulties at award, it is highly recommended that you contact the relevant campus...
What do I need to know about export control?
Research at the SIU is primarily, but not exclusively, non-restricted. Non-restricted research is covered under the Fundamental Research Exclusion (FRE). The FRE allows foreign national researchers at the University to access EAR-controlled items and data for purposes of basic and ap...
What are the university facilities and resources that may be helpful for the small business?
See below for links to campus resources that may be useful. In addition to sub-awarding to the University on an SBIR/STTR, there are opportunities to contract for fee-for-service work.
SIUC:
Research Park
Support Facilities
SIUE:
Small Business Development Center
...
What are potential conflicts of interest and commitment?
SIU is committed to protecting the integrity of the research, education, service, and medical activities that occur on its campuses or involve its staff. SIU encourages its staff to engage in external activities that promote the University’s mission and contribute to their prof...
Is there any work I can do on an FDA-regulated study on a contractual or sub-award basis?
Yes, the following work can be done:
data analysis (whether or not the data are identifiable)
discussing a study with potential subjects (but not obtaining consent)
pre-screening of records for eligibility determination
procedures that will be performed as part of clinical practice...
Is my project a clinical trial?
There are four main components of a clinical trial.
The study involves human subjects (de-identified data or specimens is not considered a human subject).
Participants are prospectively assigned to an intervention (therapies prescribed as part of clinical care are not prospectively assigned)....
How is intellectual property managed?
If university technologies are desired by a small business, the SIU Office of Technology Management and Industry Relations (OTMIR) can assist with the required intellectual property asset interests the government demands for the business to submit a competitive SBIR/STTR application. Frequently...
How do I determine if something is a “medical device” or an “investigational medical device?”
Medical devices range from the simple (e.g., tongue depressors and test kits) to the complex (programmable pacemakers and medical lasers). See the FDA’s website “How to determine if your product is a medical device.”
An investigational medical device is a device that is not lawfully...
Do I need an investigational new drug (IND) application to study an FDA approved drug?
Yes. UNLESS your study meets ALL of the IND exemption criteria at 21 CFR 312.2(b)(1).
Note that only lawfully marketed drugs are eligible for an IND exemption. For example, a supplement is marketed as a dietary supplement, not as a drug; therefore, an IND application to FDA would be required to study...
Can the small business use university resources?
The small business may not use University facilities or other resources for the conduct of the company’s business or activities on a proposal, primary award, or any other company-related activities (e.g., employee benefits and payroll).
The small business must pay for the...
Can the same individual serve as the University PI and small business (SB) PI?
SBIR: SB PI must be primarily employed by the SB and, therefore, full-time faculty cannot serve as PI for the SB. To serve as PI for the SB that faculty member cannot have an appointment of greater than 49%.
STTR: The PI named on the award may be primarily employed by ei...
How do I access sponsored project proposal and/or award data for my unit?
See these instructions. Contact [email protected] if you have questions.
How do I fix Kuali Build or Kuali Research when it loads to a blank page?
Kuali Build and Kuali Research only work with the two most recent versions of any browser (Google Chrome, Safari, Mozilla Firefox, and Microsoft Edge). Kuali's preferred browser is Google Chrome, so if you're not using Google Chrome, please install it and try loading Kuali again. If you're using Chro...
How can I duplicate a previously submitted form in Kuali Build?
The Submissions section in Kuali Build allows you to see forms that you have created. It is divided into two areas: Submitted and Drafts.The Submitted area provides a list of documents that you have submitted. From here you can duplicate a previously submitted form.In the line of the submission that...
Submitting a Continuing Review or Renewal form in Kuali
Consider the following before submission:
Do not submit a "RENEWAL" if other details of your project may need amending.
*It is likely some aspect of your protocol may need amending -- such as updating your CITI training, extending the original Anticipated Project End Date, etc. If you need to a...
Do I still need to submit a protocol for IRB review if I do not believe my project qualifies as human subjects research?
Yes. It is the policy of SIUE that faculty, staff, and student investigator(s) of any study or project involving human subjects, regardless of the type of activity or interaction, are required to submit a Kuali IRB protocol. The SIUE IRB will make the determination of whether a project qu...
Why can't a co-investigator on my project see the protocol in Kuali Research?
When adding a person to the “People” section of the protocol, make sure to verify what access they have to the protocol in the Permissions box (see below). If neither “Full Access” nor “Read-Only” are selected, then the person you’ve added will not have...
Who needs to be listed in the "People" section of my protocol?
Any person who is an investigator on the project should be listed. This includes internal SIUE personnel, or people external to SIUE.
The HHS regulations at 45 CFR part 46 use the term “investigator” to refer to an individual performing various tasks related to the conduct of human...
What is an IRB?
IRB stands for Institutional Review Board. IRB are established to protect the rights and welfare of human subjects in research conducted at institutions. SIUE has an IRB that reviews all research conducted at SIUE and by SIUE faculty and students. The role of the IRB is to ensure the protection of hu...
What is "Minimal Risk?"
The Protection of Human Subjects regulations (45 CFR 46) state that minimal risk means that the probability and magnitude of harm or discomfort anticipated in the research are not greater in and of themselves than those ordinarily encountered in daily life or during the routine ph...
What if my project only involves data?
All research involving human subjects requires IRB review, including data collection. Under the applicable regulations, data collection can fall into 1 of 4 categories of review depending on sreveral factors including:
Type of data is being collected;
If it is identifiable data;
At what point the da...
What if I'm confused by a question in the IRB Protocol application?
Many questions asked in the Kuali application contain a help bubble symbolized by a ? icon. When this icon is visible, hover over it and text will display to provide further information on the question.
Other commonly asked application questions can also be found on this FAQs page or in o...
If I want to do a case study, do I need to submit to the IRB?
Yes. Our Kuali electronic system has a case study protocol form that must be submitted to the IRB for determination.
Case study projects use human subjects, but do not meet the definition of “Research" under the regulations. When filling out the Kuali protocol for a case study, the answer...
Do Oral History projects need IRB review?
Yes. While Oral history projects do not need IRB approval, it is SIUE’s policy that investigators receive a Not Human Subjects Research (NHSR) determination from the IRB prior to engaging in oral history research.
ORP Compliance has a specially tailored Kuali template for Oral History pro...
Does my project qualify for Exempt review?
Studies that meet the definition of regulated research under the Common Rule may fit within one or more categories of “exempt” research. This does not mean that such studies do not need IRB review. In order for a research study to be deemed "exempt", investigators will need to submit an a...
Can the IRB approve my project "retroactively?"
No. There is no provision in the current federal regulations allowing IRB approval of research that has been previously conducted.
Research data that has been collected without IRB approval cannot be used and must be destroyed.
When is a participant "identifiable?"
A participant is identifiable when the identity of the subject is known or may be readily ascertained by the investigator or associated with the information. In general, information is considered identifiable when it can be linked to specific individuals by the investigator either directly or i...
Where can I learn more about submitting a protocol as an Educational Leadership student?
A helpful guide designed to aid Educational Leadership students in drafting and submitting an IRB protocol in Kuali Research can be found here.
When do I need to put my proposal in Kuali Research?
See this guide for assistance in making this determination. Contact [email protected] with questions.
How do I get to applications that need my approval in Kuali Build?
Access the Kuali Build Home Page. Click on Action List at the top of the page. Any documents listed here are awaiting your approval or acknowledgement. Email [email protected] for assistance.
Who is my grant accountant?
You can always find your grant accountant listed under the "Supplemental Information" tab in your Kuali Research Award. (See the bottom of https://www.siue.edu/graduate/kuali-research/award-negotiation/index.shtml for instructions.) You can also contact the Post-Award Grants Administrator...
Who is my academic advisor?
Graduate students are advised differently depending on the program. If you are unsure who your advisor is, connect with your Graduate Program Director to inquire. You will be advised in one of three ways:
By the Graduate Program Director of your academic program.
By an assigned faculty advisor in y...
Who is in charge of Graduate School Internal Programs?
Non-competitive programs (such as travel) are oversee by the Graduate School Budget Manager.
Competitive programs for faculty (such as STEP) are overseen by the Director of Grant Development.
Competitive programs for students (such as CGA...
Who do I contact to get a budget purpose number?
The process to obtain a grant account is listed at https://www.siue.edu/graduate/kuali-research/award-negotiation/index.shtml. For additional questions, you can contact the Post-Award Grants Administrator.
Who do I contact if I want someone to talk to my class about the IRB?
We would love to come talk to your class! Our office does outreach to students and faculty on human subjects research and other research compliance areas. You can reach out to us at [email protected].
Who can I speak with regarding questions about my bill or student account?
Contact the Bursar’s Office at [email protected] or at 618-650-3123 for questions about viewing your bill, payment deadlines, installment plans, and refunds.
Which browser should I use for Kuali Build and Kuali Research?
Kuali Build and Kuali Research are optimized for the Google Chrome browser. Certain notifications, such as the Kuali Build Begin Review action, will open in your computer’s default browser. For instructions on changing your default browser to Google Chrome, click here.
To open the Beg...
Where do I go for assistance with my e-ID, Email, Cougar Net, or Blackboard?
Visit the ITS Student Resources website for technical assistance. You may reach the help desk at [email protected] or at 618-650-5500.
Where do I fill out an IRB protocol?
SIUE uses Kuali Research as our electronic protocol system for human subject research projects. You can access Kuali Protocols by going to this link.
Once on the main protocol page, you can start a new protocol by clicking + New Protocol, and then IRB. That takes you to a new protocol...
Where can I see forms I've submitted or saved in Kuali Build?
The Submissions section in Kuali Build allows you to see forms that you have created. It is divided into two areas: Submitted and Drafts. To see a list of your submissions, visit https://siue.kualibuild.com/app/builder/#/my/submissions.
The Submitted area provides a list of documents...
Where can I find the forms I need to approve (Action List) in Kuali Build?
The Action List is where you can find all of the actions in Kuali Build that have been assigned to you from workflows but are incomplete. This includes forms that you have submitted but have been sent back to you by a reviewer.
Go to https://siue.kualibuild.com/app/builder/#/actions
In the...
Where can I find the degree requirements for my program?
You can view information about your program's curriculum, graduation requirements, and more by viewing your program's academic profile in the Graduate Catalog.
Where can I find template consent forms?
Template consent forms can be found in the Compliance section of the SIUE Graduate School Forms page here.
Where can I find documents sent back to me in Kuali Build?
When a document is sent back to you by an approver, you will receive an email notification with a link to access the returned document. If you do not have this email, you can find returned documents under the Action List tab in Kuali Build.
After opening the document, you will see the comme...
When can I start my project?
You may begin your project after you have received IRB approval. No recruitment or data collection may take place prior to IRB approval. Any data collected prior to IRB approval cannot be used.
When am I required to submit a Kuali protocol to SIUE’s IRB?
A protocol should be submitted for any project involving research with human subjects. Human subject under federal regulations is defined as a living individual about whom an investigator conducting research obtains data through intervention or interaction with the individual or ident...
What resources exist for international students?
Graduate international students have a variety of campus resources available to promote their success and well-being. Some of the available resources include:
IEP Workshops: Supports international students who do not yet meet English language proficiency requirements.
International Student & Schol...
What is the status of my application to my graduate program?
You can check the status of application along with any other questions, (How do I apply, did you get my transcripts, do I need reapply, etc.) by connecting with Graduate Admissions at [email protected] or 618-650-2240.
What is my grant account (BP) number?
You can always find your grant account number on the first tab in your Kuali Research Award. (See the bottom of https://www.siue.edu/graduate/kuali-research/award-negotiation/index.shtml for instructions.) Your grant accountant will also have this information.
What is a Graduate Program Director (GPD), and who is the GPD for my program?
Graduate Program Directors oversee the administration of graduate programs, and are a great resource for graduate students when you have specific questions about your program or academic progress. You can find the GPD for your program in the online GPD listing.
What information is considered “sensitive?”
Under the regulations, a project where the participants are identifiable and the project is collecting sensitive information cannot be exempt under Exemption Category 2.
Sensitive information is any information where disclosure of the subject’s responses outside the research would reasonably pl...
What do I do with a material transfer agreement (MTA)?
SIU’s Office of Technology Management and Industry Relations (OTMIR) handles the review and signing of MTAs
What do I do when I get a request from the agency about a report and I don’t have the information to complete it?
Contact your assigned grant accountant for guidance about requested reports.
What constitutes a full-time versus part-time graduate student?
Information about the course loads required for graduate students with and without Graduate Assistantships to maintain full-time status can be found in Policy 1L1.
What category of review will my IRB project fall under?
Review category for projects depends on a lot of details. You can check out our Human Subjects Research website that has a helpful presentation on review categories. Final determination of review category is determined by the SIUE IRB.
What campus resources are available to assist graduate students?
SIUE offers an extensive network of campus resources and services, all of which are available to serve graduate students! These resources include Textbook Services, the Career Development Center, the Writing Center, Lovejoy Library, the Center for Student Diversity & Inclusion, Financial Aid, C...
What are the eligibility requirements to be a Graduate Assistant?
All eligibility requirements to serve as a Graduate Assistant, including GPA, enrollment, and others can be found here.
I want to go after a funding opportunity but don’t know where to start. Who can help me?
You can (1) contact the Director of Grant Development for an explanation of the process and assistance and/or (2) visit the Kuali Research webpage to learn about the application process and how to navigate the online proposal management system, Kuali Research.
I thought I would have received my first paycheck by now but I haven’t. What do I do?
If you are a new GA and have never set up direct deposit before, your first paycheck will be mailed to your mailing address. You can check or update your mailing address via CougarNET. Once you set up direct deposit (also via CougarNET), it will take one pay period for your bank account information t...
Is there funding available to support my travel to present at a conference?
The Graduate School administers travel grants for graduate students to provide funding to support travel for major paper presentations, as well as for certain eligible exhibits and performances.
Is there funding available to support my research for my thesis or final project?
The Graduate School administers the Research Grants for Graduate Students (RGGS) and the Research Grants for Research Doctoral Students (RGRDS) programs which allow students to apply for funding to assist in research activities.
Is my Project Confidential or Anonymous?
Confidential and Anonymous are different and sometimes, that difference can affect the type of review your project has to go through – so it is important to know the difference before you submit your protocol.
Confidential data are data that have or had identifiers, but researchers have e...
I received an email from ProQuest stating my thesis formatting needs to be corrected. What do I do once I have made the corrections?
Once you have made the corrections your reviewer requested, log back into ProQuest using the original account you created and upload the revised version of your thesis. Your reviewer will be notified by ProQuest that a new version is ready to review. It could take some time before your thesis is rev...
I received an agreement that needs to be signed so I can start my project. What do I do?
Send it to [email protected]. Include your Kuali Research Proposal Development or Institutional Proposal number.
Informed Consent Options
What are the different options for informed consent
The informed consent process can take various forms depending on the type of review your protocol is undergoing and based on the potential pool of participants.
Research Participant Notification Form
This form should be used if you...
Information on Providing a Debriefing Statement
“Debriefing” is a procedure that occurs at the conclusion of the human subject’s participation in the study through which the subject is provided the opportunity to discuss with the researcher the details of the research or the researcher provides additional information to the parti...
I need to spend money; how do I do that or who can I contact?
Always follow your approved budget. For questions about an externally-sponsored project, contact your grant accountant. For questions about internal funding, re-read your award notice; if you still have a question, contact the Associate Dean in the Graduate School.
I need help with my NIH data management plan
For assistance with addressing the new NIH Data Management and Sharing Policy in your proposal, please visit this guide developed by the SIU OSPA.
For assistance with the development of your NIH data management plan, please see the Lovejoy Library's Writing a Data Management Plan...
I have obtained a Graduate Assistantship position. What do I need to know?
Congratulations! It is essential that all new Graduate Assistants read the Graduate Assistant Handbook found on the Graduate Assistant website to learn about the policies and procedures that apply to GAs. In addition, you should complete the online GA Orientation course. You would also want to monit...
I have completed all of the course requirements for my program, but am still working on my final project, paper, or exam. Do I need to enroll?
Domestic students: Yes, domestic students are required to remain continuously enrolled until all degree requirements have been met. Students enrolled in no other credit hours enroll in UNIV 500, Continuing Enrollment, for all terms until graduation requirements are completed. See the Continuous Enro...
I am working with biohazardous materials, do I need approval?
Yes! Anyone working with biohazardous materials will need to first fill out and submit a Risk Assessment form. The form can be found here. Please note: you must receive approval before you begin working with biohazardous material. If your Risk Assessment includes BSL-2 materials, you...
I am not an SIUE student or faculty but I am working with SIUE faculty on their project this summer and need training; can I take the training SIUE offers?
Yes, you can take SIUE’s offered trainings as an affiliate. To get instructions on how to access SIUE’s CITI training as an affiliate, please reach out tour office at [email protected].
I am just getting started on my thesis or final project. Where can I go for help?
The "Getting Started" section of the Graduate School Theses and Dissertation website has information about forming an Advisory Committee, registering your thesis title, and more. In addition, the "Writing Resources" section of the website has online resources to support students in any stage of thes...
I am interested in working as a graduate assistant. How would I go about finding a position?
The section entitled “Looking for a GA Position?” at the top of the Graduate Assistant postings page includes helpful information on finding a GA position at SIUE.
I am currently not admitted to a specific graduate program and am attending as an "unclassified" graduate student. What do I need to know?
While an "unclassified" graduate student, you may self-register for courses via CougarNet for eligible courses that do not have a prerequisite. For any courses with a prerequisite, you will need to seek the permission of the Graduate Program Director for the program which offers the course. If you ar...
I am a student researcher on a project working with animals; do I need to fill out any paperwork before I begin?
Yes, you will need to send our office proof of training, vaccinations, and waiver of liability. To find out all the required documentation you will need to submit, please reach out to our office at [email protected].
I am a new Teaching Assistant and need help with navigating Blackboard. Where can I find it?
The Information Technology Services office provides Blackboard resources for faculty and students, and can provide additional individualized support when needed.
I am a newly admitted SIUE graduate student. What should I know before beginning my program?
Be sure you’ve addressed the items on the Admitted Student Checklist and completed the online graduate student orientation to ensure you’re ready for success on day one!
I am a current Graduate Assistant and need to apply to take more or fewer credit hours than is required. What do I do?
Graduate Assistants who may be required to take more or fewer credit hours than is required may complete the Underload/Overload Approval Form found on the Graduate Assistantship Forms website.
How long will review of my human subjects research protocol take?
Review times can depend on a variety of factors. Average review times by review category are listed below.
Exempt: 1-3 weeks
Expedited: 3-6 weeks
Full Board: 2 months or more
Please note, the IRB might need additional clarification before they are able to determine what review categ...
How long will IRB review take for my project?
IRB determination may take multiple weeks including all requested revisions. The following timelines are provided as an estimate, but please note it is impossible to determine how long a review will take:
exempt review 1-3 weeks
expedited review 3-6 weeks
full board review 4-8 weeks or longer...
How do I withdraw a submission in Kuali Build?
Occasionally, you may choose to withdraw a submission in Kuali Build (Conference Travel plans changed, etc.). If you have a request you need to withdraw, it is important to make your withdrawal request as soon as possible. Below are the steps to take in order to withdraw a submission.
Go t...
How do I start a proposal in Kuali Research?
See https://www.siue.edu/graduate/kuali-research/proposal-development/index.shtml. You can also reach out to Pre-Award.
How do I see where a submission is in the approval process in Kuali Build?
There may be times throughout the approval/workflow process where you want to see where a document is at in the workflow process.The Submissions section in Kuali Build allows you to see forms that you have created and their workflow statuses. To see a list of your submissions, visit https:/...
How do I receive assistance registering for classes or obtaining my Cougar card?
Contact the Service Center in Rendleman Hall at [email protected] or at 618-650-2080.
How do I get back to my application in Kuali Build?
Access the Kuali Build Home Page. Click on Submissions at the top of the page, then click Drafts. Locate your saved application and click on it to edit and resave or submit it. Email [email protected] for assistance.
How Do I Fill Out a Form in Kuali Build and Return Later?
To edit a form in progress, go to https://siue.kualibuild.com/app/builder/#/my/drafts and click on the form you wish to continue to work on.
For additional information, see the following guide on how to save a form and return to it later to complete and submit: https://kuali-build...
How Do I Export a Document as a PDF in Kuali Build?
In order to export a document to a PDF, you need to ensure that the form setting "Allow the exporting of documents in this app" has been enabled. See What Form Settings are Available? for more information.
To export data from one form to a PDF, navigate to the completed form. You can...
How do I disclose outside employment for the upcoming or current FY?
Go to the Kuali Build "Outside Employment" form located here. Fill out the form completely making sure you read all directions.
For more detailed instructions and information on what needs to be disclosed, see our COI webpage under Disclosure and Reporting Procedures. Yo...
How do I comply with the requirements for a safe, healthy, and inclusive research work environment plan?
For sponsors, such as NSF, that require such a plan, you will need to use the "SIUE Safe, Healthy and Inclusive Research Work Environment" document and a project-specific plan developed in Kuali Build. (Note that you can duplicate and then edit a previous plan to update f...
How do I approve a proposal routing in Kuali Research?
See the instructions at Kuali Research and Build Proposal Development. If you have problems, email [email protected].
How do I approve an award routing in Kuali Research?
See the instructions at Kuali Research and Build Award and Negotiation. If you have problems, email [email protected].
How do I approve, deny, or send back a document in Kuali Build?
You will receive a notification via email with a link that will take you to the document requiring your action. If you do not have the original email, you can access the document via your Action List.
Once you've reviewed the document, you can either Approve, Deny, or Send Back the documen...
How do I apply to use an earned summer tuition waiver as a Graduate Assistant?
Graduate Assistants who have meet the criteria for an earned summer tuition waiver may complete the Earned Sumer Tuition Waiver Form found on the Graduate Assistantship Forms website.
How do I access CITI training?
You can find instructions on accessing CITI training on our CITI training website here.
How can I make sure my thesis is formatted correctly?
To ensure proper formatting for theses, reference the Graduate School's Formatting Resources page.
Does SIUE accept training certificates from another University?
We accept comparable trainings from other Universities as long as the training has not expired based on SIUE’s expiration timeline. For more information on certificate duration by research area, check out our CITI website.
Can I provide incentives to participants?
Yes. Research incentives may be utilized to show appreciation to study subjects for their time and effort in participation. However, participation must always be voluntary. Compensation must not be excessive or inappropriate in order to obtain participation, nor can the compensa...
Can I Audio/Video Record Interviews?
Yes. Interviews can be audio/video recorded. However, you will need to include this information in your consent form so potential participants are aware they will be recorded.
If your project is expedited or full board, we have a separate form title “Audio/Visual Recording...
Am I able to conduct research on or using cannabis (marijuana) or hemp?
There are strict requirements, including SIUE registrations, required to conduct research on or using marijuana, cannabis, or hemp. Read Hemp Guidance and Guidance on Cannabis (Marijuana). Then email [email protected].
Amending vs. Renewing a project in Kuali
The Kuali Electronic protocol system allows for amendments and renewals to previously approved protocols.
An Amendment should be submitted if you need to change anything about your previously approved protocol. This includes any alteration to the project's methods or design, extending...
