Banner Earn Codes for Payroll Processing
Banner Payroll system earn codes are shown below. This list displays all earn codes in Banner. However, not all earn codes are applicable to every employee group. When time entry is performed, all applicable earn codes should be shown. If needed, earn codes may be added for time entry. Please contact the Payroll department if you have questions, at ext. 2190 or [email protected].
Base Pay: The one-hundred series (1XX) is reserved for Base Pay earnings.
| Banner Code | Description |
|---|---|
| 100 | Regular earnings |
| 102 | Regular earnings - Prior FY |
| 105 | Pay Adjusted Amount |
| 106 | Pay Adjusted Regular Hrs |
| 107 | Pay Adjusted Amount - Prior FY |
| 110 | Graduate Assistant Regular earnings |
| 112 | Graduate Assistant Regular earnings - Prior FY |
| 115 | Federal Work Study Student Pay |
| 117 | Federal Work Study Student Pay - Prior FY |
| 118 | Stipend |
| 119 | Faculty Honorarium Pay |
| 120 | Temporary Assignment Earnings |
| 121 | Chair Stipend |
| 122 | Adjunct Regular Pay |
| 125 | Summer Contract Pay |
| 126 | Summer Contract Pay - Prior FY |
| 130 | Deferred Pay In Amount |
| 131 | Deferred Pay Out Amount |
| 135 | Previous Unpaid Time |
Exceptions to Base Pay: The two-hundred series (2XX) is reserved for exceptions to base pay; earnings paid as a replacement to regular pay being paid at the same rate.
| Banner Code | Description |
|---|---|
| 200 | Sick leave earned after 1997 to be paid |
| 201 | Sick leave earned before 1984 to be paid |
| 202 | Sick leave earned between 1984 and 1987 to be paid |
| 205 | Sick leave, non-accruable 43 days |
| 210 | Extended sick leave |
| 212 | PEDA Pay (Police) |
| 215 | Holiday pay |
| 220 | Funeral leave |
| 225 | Jury duty |
| 230 | Administrative closure |
| 232 | Emergency leave |
| 233 | Full EFML |
| 234 | 2/3 EFML |
| 235 | Inclement weather - University closure |
| 240 | Compensatory time paid |
| 250 | Vacation pay |
Additions to Base Pay: The three-hundred series (3XX) is reserved for additions to base pay; earnings being paid as an extra amount. Most earnings are an extra rate associated with the base earning rate.
| Banner Code | Description |
|---|---|
| 300 | Overload pay |
| 301 | Overload pay adjust amount |
| 302 | Overload pay - prior FY |
| 303 | Overload pay adjust amount - prior FY |
| 305 | Previous unpaid overtime |
| 306 | Previous unpaid OT - prior FY |
| 309 | Shift Differential 1 - amount to pay is entered |
| 310 | Shift Differential 2 - amount to pay is entered |
| 311 | Student Shift Differential 1 |
| 312 | Student Shift Differential 2 |
| 315 | Hazardous Duty pay |
| 316 | Holiday at 1.5x regular rate |
| 317 | Administrative closure at 1.5x regular rate |
| 318 | Inclement weather at 1.5x regular rate |
| 320 | Comp Time paid at 1x regular rate |
| 321 | Comp Time paid at 1.5x regular rate |
| 330 | Overtime paid at 1x regular rate |
| 331 | Overtime paid at 1.5x regular rate |
| 332 | Overtime paid at 2x regular rate |
| 333 | Overtime paid at 2.5x regular rate |
| 334 | Overtime paid at 3x regular rate |
| 336 | Overtime paid - prior FY |
| 337 | Winter-mester overload |
| 338 | Winter-mester overload 1.5x regular rate |
| 339 | May-mester overload pay |
| 340 | Field trip pay |
On Leave Pay: The four-hundred series (4XX) is reserved for earnings paid while an employee is on leave. The earnings may or may not reflect full pay. A leave type code explains what type of leave is on.
| Banner Code | Description |
|---|---|
| 400 | Leave with pay with benefits (change reasons could include medical leave, sabbatical or administrative leave, etc.) |
| 401 | Leave with partial pay with benefits (Banner will pay at 50%) |
| 402 | Military pay with benefits |
| 403 | Paid leave with benefits |
| 404 | Paid leave w/o benefits |
Lump Sum and Additional Pay: The five-hundred series (5XX) is reserved for earnings that are typically paid one time or infrequently.
| Banner Code | Description |
|---|---|
| 500 | Out of class pay |
| 501 | Out of class pay 1 (use when employees have code 500 or more) |
| 502 | Out of class pay 2 (use when employees have code 500 or more) |
| 503 | Out of class pay 3 (use when employees have code 500 or more) |
| 504 | Out of class pay - prior FY |
| 505 | Lump sum pay |
| 506 | Lump sum pay - prior FY |
| 507 | Student Marketing Commission for the Alestle |
| 508 | Student Call Center Foundation |
| 509 | Faculty Orientation |
| 510 | Vacation buy out |
| 511 | Vacation buy out - prior FY |
| 515 | Sick leave buy out |
| 516 | Sick leave buy out - prior FY |
| 518 | Additional duty pay |
| 519 | Substitution pay - ESL |
| 520 | Grievance pay |
| 525 | Prizes, awards |
| 526 | Awards/Fellowship -no SURS withheld |
| 527 | Lump sum - no SURS withheld |
| 530 | Clothing allowance |
| 531 | Cell phone stipend |
| 532 | Taxable benefit |
| 533 | Transportation allowance |
| 534 | Cell phone stipend - prior FY |
| 535 | Other earnings |
| 536 | Other earnings - prior FY |
| 537 | Cost of living |
| 540 | Housing |
| 541 | Retirement reimbursement |
| 542 | Benefits reimbursement |
| 544 | Tip (non-processed) students |
| 545 | Tips paid to students - no FICA |
| 546 | Tips paid to employees |
| 547 | Moving expense |
Adjustment Pay: The six-hundred series (6XX) is reserved for pay adjustments such as advance, recovery, and retroactive pay.
| Banner Code | Description |
|---|---|
| 600 | Advance pay |
| 601 | Advance pay recovery |
| 610 | Retroactive pay current FY |
| 611 | Retroactive pay prior FY |
Pay to adjust W-2 and taxable earnings: The eight-hundred series (8XX) is reserved for non-cash pay adjustments that occur every calendar year; items that must be taxed and included on an employee or graduate assistant W-2, but are not paid through payroll.
| Banner Code | Description |
|---|---|
| 800 | Travel expense reported by Admin. Accounting |
| 801 | Moving expense - paid to employee through Purchasing |
| 802 | Vehicle usage - for personal use of SIUE-provided vehicle |
| 803 | Taxable tuition waiver when limit is exceeded |
| 804 | Travel advance when excess is not returned to the Bursar |
| 805 | Temporary housing reported by Admin. Accounting |
| 806 | Vehicle usage |
| 810 | Employee taxable tuition benefit |
| 811 | Graduate taxable tuition benefit |
| 812 | Employee taxable tuition benefit - prior CY |
| 813 | Gradutate taxable tuition benefit - prior CY |
| 814 | Nursing Employee taxable tuition benefit |
| 815 | Cougar Card value |
| 817 | SURS exempt-compensation |
| 899 | YTD conversion NRA table (gross) |
Non-cash Earnings: The nine-hundred series (9XX) is reserved for all non-cash earnings associated with no pay. A leave type code will explain what is occurring with the employee's job.
| Banner Code | Description |
|---|---|
| 900 | Leave without pay without benefits - will reduce base pay; use for salaried employees |
| 901 | Leave without pay without benefits - will not reduce base pay; use for hourly employees |
| 902 | Academic break, no pay - used for Dining Services staff |
| 905 | Leave without pay with benefits |
| 980 | Adjust taxes only |
| 990 | Administrative closure, unpaid |
| 995 | Dock pay - prior FY (will reduce) |
| 996 | Dock pay |
| 997 | Dock pay - non-cash earning will account for time not paid (absent without pay use) |
| 998 | Dock pay - will reduce base pay, use for salaried employees |
| 999 | Compensatory time earned - a code to hold comp time earned and reported through the Payroll process |
