Accepting Payment Cards on Campus
If your department offers products or services to customers that require payment, click on the link below explore your payment options, review FAQ, related requirements and policies for accepting payment cards.
Learn More About Accepting Payment Cards
Identity Theft Protection and Red Flag Training
The Federal Trade Commission issued rules, known as Red Flag Regulations, requiring organizations to develop a program to prevent identity theft. The University is subject to these rules. All departments that create and maintain student account information in Banner are required to develop written procedures to prevent identity theft.
In May of 2009, the SIU Board of Trustees established the Identity Theft Prevention Policy which appears in the University Guidelines, Section 5, Financial and Administrative Affairs under item O. Section 5.N.for Identity Theft Prevention Policy
In collaboration with the Office of Student Financial Aid, and the Registrar Office, the Bursar's Office developed training materials to explain the federal regulations that covers the protection of confidential student data. You will be prompted via an email to complete the three training modules (FERPA, GLBA, and Red Flags) with all new requests for access to covered data.
If you have questions, please discuss them with your supervisor or contact Dawn Sparks at [email protected], 618-650-5273 or James Burgdorf at [email protected], 618-650-3138.
Additional information is available at the Federal Trade Commission.
Processing Receipts
The Bursar's Office has established the "Cash, Payment Card and Gift Card Handling Guidelines" to ensure that all cash, checks and payment card receipts are properly accounted for and deposited in a timely manner. University staff members who handle cash, payment card (debit or credit cards) and gift card receipts need to review these guidelines. Departments must establish procedures that comply with these guidelines [pdf].
Fiscal Officer Responsibility
Individuals who are assigned the role of Fiscal Officer are responsible for all financial activity within their department. Therefore, Fiscal Officers must establish procedures to ensure accuracy of financial transactions, and establish safeguards that will prevent and detect errors and/or misappropriations. To learn more about the Fiscal Officer's responsibilities and documentation of department procedures, use this Bursar's Office Guide to Fiscal Officer resource.
Department Change Fund Requests
Departments that need to keep a cash fund on hand in order to make change for customers may request a Department Change Fund by completing the request form [doc]. If you have questions about processing receipts, please contact Karen Straube at [email protected], 618-650-3482 or Dawn Sparks at [email protected], 618-650-5273.
Illinois 815 Personal Information Protection Act - This act requires public universities and other data collectors to notify affected individuals whenever a breach of the security of the data collector's system data occurs.
